This article goes over how to use the conferencing features of RadPPTX.

Create a new conference

To create a new conference:

1. Go to the “My account” page via the link in the website header.
2. Click “My Conferences” from the menu to the left of the screen.
3. Click the “New Conference” button. A popup will open:
   • Enter conference name.
   • Choose a RadPPTX presentation to use in your conference. You can use any presentation you have made yourself or any of the free and public presentations.
   • (optional) Check if you want to use the draft variant (available only if you have created the presentation and the presentation is published)
   • Choose conferencing mode: Basic or Premium
     • Since Premium is free for a limited time, pick Premium as it is substantially more feature rich and performant.
   • Click “Create”
4. Now you can see the conference you created in the list below the “New Conference” button.

Invite participants

Once you have created a conference, you may invite others to participate in your conference:

1. Locate the conference you want to invite participants to in list underneath the “New Conference” button.
2. Among the icon buttons to the right, click the “Copy conference link” button (). You may now send this link to the participants. Anyone with this link may join.
3. Alternatively, you may have RadPPTX send emails directly to participants by clicking the “Invite participants” button (). Enter the participant emails, separated by commas, in the popup.

Starting the conference

To start the conference:

1. Make sure you (the instructor/conference owner) are logged in.
2. Click the desired conference link from the “My Conferences” section of your account.
3. Allow access to your microphone, camera, and set your name for the conference.
4. You are now in the conference.

Use the PACS, “hotseat”, and interactive participation capabilities

The conference overall is similar to the many other video conferencing apps available for use but with the addition of specific tools to leverage the full power of PACS integration and allow audience response which we will go over here:

Instructor PACS use

By default, as the instructor, you are the only conference participant who can manipulate the integrated PACS panels and viewers. How the PACS panels and viewer look on your screen, as well as your mouse position, are being constantly broadcast to all participants in realtime. You mouse cursors will be in red.

Single participant “hotseat”

You, as the instructor, may choose to put a participant in the “hotseat”. When you put a participant in the “hotseat”, they will now be the person who can manipulate the integrated PACS panels and viewers and their mouse cursor will also get transmitted to everyone else in realtime. The “hotseat” participant’s mouse cursor will be in yellow. You can no longer control the PACS panels but your mouse cursor position will continue to be transmitted in red.

To put a participant in the “hotseat”:

1. Click on their webcam video or placeholder in the top row of the screen.
   • Alternatively, you may click the Participants button () in the bottom row of the screen, and then click on the desired participant among the list.
2. In the popup, click “Hotseat On”
3. When you believe the participant is finished, click the “Stop Hotseat Mode” button () in the top of the screen to regain control of the PACS panels and viewers.

Open participation for all

You, as the instructor, may also choose to allow all participants to manipulate and explore the PACS panels and viewers on the current slide independently, without any broadcasting of their usage. To do so:

1. Click the “Pause presenting” button in the bottom row ().
2. At this point, neither your mouse cursor nor your usage of the panels and viewers is broadcast to others.
3. When you believe enough time has passed, click the button again to resume control of the presentation.

Audience response questions

If your presentation has multiple choice questions, these will become audience response questions during a conference automatically. You can see this in action in this YouTube demo.

1. When you arrive at a slide with a multiple choice question, all participants will be able to select their answers. They will not receive immediate feedback about their answer choice.
2. You as the instructor will see in realtime how many participants have responded so far.
3. When you are ready, you may click the “Reveal Answers” button at which point the distribution of the answers, as well as the correct answers will be revealed to all.

Advanced settings

The following advanced settings are available via the “more options” icon button () in the top right of the screen:

• Minimal UI: Checking this will hide the participant webcam videos or placeholders from the top row as well as the various conference tools from the bottom row allowing the RadPPTX presentation to take up the whole screen.
  • You may navigate the slides with the arrow keys
• Show participants: Unchecking this will hide the participant webcam videos or placeholders from the top row.
  • Note: Minimal UI will always take precedence over this options.
• Hide RadPPTX Presentation: only available to the instructor. Checking this options will essentially transform the conference into a traditional video meeting for all participants.